Welcome to the Office of the City Clerk
We are hiring a 2nd Deputy Clerk!
WHO WE ARE LOOKING FOR
We are a small but very busy office and are looking for a consistent and dependable person who can take the lead as the Deputy Clerk/Election Coordinator at the CBJ Ballot Processing Center as well as the primary Records Manager for the Clerk’s Division. We are looking for an individual who can be trained on a variety of technical systems who will then assist in writing the policies and procedures for use of those systems as well as train other CBJ staff on those systems. With such a small team, it is imperative that the individual in this position is a self-starter, has initiative and good time-management skills, works well with staff and the public and can juggle a wide variety of competing projects.
WHAT IS IT LIKE TO WORK ON OUR TEAM
The moto of the Clerk’s office is “Public service to ALL, in all we do!” The Clerk’s staff consists of the Municipal Clerk, Deputy Clerk, a part-time Administrative Assistant II position and this new Deputy Clerk/Election Coordinator/Records Manager position as well as temporary election staff. The Clerk’s division works closely with all other departments on city-wide issues and this position provides a great opportunity to dig deep into all things election and records management while learning about CBJ as an organization in particular. It offers valuable City & Borough of Juneau administrative experience and training opportunities that can be applied to future positions within CBJ and elsewhere.
WORKING HOURS AND LOCATION
This position works primarily Monday through Friday 8am – 4:30pm, however, it will also be expected to work some evenings and weekends throughout the year. For approximately 6 months out of the year, the primary workstation will be located at the CBJ Ballot Processing Center located in our Thane Warehouse and the remainder of the year will be located in downtown Juneau in City Hall.
For more information, the job announcement and application is available by clicking here.
Beth McEwen
Municipal Clerk
TEL:907-586-5278
FAX:907.586.4552
Online Contact Form
Diane Cathcart
Deputy Clerk
TEL:907-586-5278
FAX:907.586.4552
Online Contact Form
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State of Alaska – AUGUST 16, 2022 PRIMARY & SPECIAL GENERAL ELECTION Juneau Locations
Please Note That CBJ City Hall is Not An Election Polling Place Or Early Voting Center For The State Of Alaska August 16, 2022 Primary and Special General Election!
Voting locations in Juneau along with their dates and times are listed below:
STATE OF ALASKA – PRIMARY & SPECIAL GENERAL ELECTION Juneau Locations:
Division of Election, Region I Office – Early Voting Location, Mendenhall Mall Annex
Monday – Friday, August 1-August 15, 8:00am – 5:00pm
Saturdays, August 6 & August 13, 10:00am – 4:00pm
Sundays, August 7 & August 14, 12:00pm – 4:00pm
Tuesday, Election Day, August 16, 7:00am-8:00pm
State Office Building – Early Voting Location, Willoughby Avenue, 8th Floor
Monday – Friday, August 1-August 15, 8:00am – 5:00pm
Tuesday, Election Day, August 16, 7:00am-8:00pm
To check your voter registration status, check your polling place location, or apply for an absentee ballot, go to https://www.elections.alaska.gov/ or call 907-465-3021.
General Information
The Municipal Clerk’s Office serves as Liaison with the CBJ Assembly, staff and the public and is the Election Official for the municipality. The Municipal Clerk is responsible for:
- administrating local elections, serving as a voter registration office for the State of Alaska; and reviewing compliance with Alaska Public Offices Commission requirements.
- providing notification of all official activities and meetings of the Assembly and its various committees in compliance with the Open Meetings Act.
- administrating the activity of the Assembly, the Assembly Standing Committees and the Assembly appointed advisory boards and committees.
- administrating appeals to the Assembly regarding decisions of the Planning Commission and other quasi-judicial boards.
- responding to requests for information from the public, CBJ staff, other municipalities, state officials, and both state and federal legislative offices.
- coordinating and maintaining office tracking system for correspondence and follow-up action.
- maintaining a comprehensive record system of all CBJ permanent and historic records; maintaining custody of the City and Borough seal; and attesting to CBJ documents such as minutes, legislation, plats, and Notices of Decisions, and ensuring compliance with the Open Records Act.
- assisting in the preparation of the Assembly budget, reviewing expenditures and assisting the Mayor’s Executive Assistant with administration of approved budget.
- assisting in planning and attending special events on behalf of the CBJ.
- administering liquor and gaming license review.