WHO WE ARE LOOKING FOR
This position is responsible for a wide variety of professional level budgeting functions. General responsibilities include budget and fiscal analysis, facilitation of the biennial and supplemental budget processes, and budget resource development.

This position requires exceptional analytical capability, thorough understanding of government budget structures and systems, and the ability to translate complex technical analysis for the public and the CBJ Assembly. The successful candidate for this position will possess knowledge of government budget procedures and processes, laws, rules, and policies, and have the ability to develop a strong understanding of CBJ’s departments, divisions, programs, purpose and missions, financial structure, typical revenue and expenditure patterns, and current challenges. Expertise managing and balancing the needs of many stakeholders is essential to this position’s success.

WHAT IS IT LIKE TO WORK ON OUR TEAM

The CBJ Finance Department offers a workplace that is both rewarding and challenging. This position interacts with administrators and leadership staff from all city departments, providing the opportunity to collaborate with a diverse group of professionals who are committed to serving the public. A heavy emphasis is placed on attention to detail, accuracy, and managing competing priorities while also embracing a willingness to learn, adapt, and provide excellent customer service to internal and external clients. In return, the incumbent acquires a broad range of experiences, professional growth opportunities, and skill development.

WORKING HOURS AND LOCATION
This position works (Monday through Friday) 8am – 4:30pm. Your office would be located in downtown Juneau in the Municipal Way Building.

DESCRIPTION OF WHAT YOU WILL BE DOING

Typical responsibilities include the following:

• Analysis of revenues, expenditures, fund balances and pending legislation at CBJ and related political subdivisions, Juneau School District (JSD).
• Conveying the findings of analysis in easily understood graphs, charts, memos, technical briefs, and narratives used for communication with the Borough Assembly, the public, CBJ Leadership Team, CBJ employees, and others.
• Creation of budget forms, templates, schedules and technical guidance for dissemination to CBJ departments and enterprises.
• Analyze budget submissions and requests based on historical trends, current economic conditions, community needs, available revenue and usage of fund balance.
• Technical budget process development, including the creation of all department budget tables and the budget book, as well as the creation of supporting charts and graphs that complete the budget book.
• Draft ordinances that accompany the budget process, including the appropriating ordinances for CBJ and JSD’s annual budget and the ordinance that establishes the mill rate.
• Ensure compliance and advise department staff on state statutes, CBJ Charter and Code, regulations and guidelines, and appropriate policies and procedures relating to financial transactions in the area of budgeting.
• Manage and track department incremental budget requests and community funding requests.
• Track and incorporate all CBJ Assembly budget changes, additions, and revisions into the final adopted budget ordinance and budget book.
• Prepare supplemental budget ordinances and Manager’s Reports for consideration by the Manager and CBJ Assembly.
• Track supplemental budget requests through committees and establish budget authority in the accounting system upon adoption.
• Analyze department budget-to-actuals to determine whether supplemental expenditure authority is needed at fiscal year-end.
• Draft annual CPI Rates and Budget Forecasting Information Memo, providing analysis of CPI.
• Prepare annual fuel projections and calculate anticipated per gallon fuel rates used in the biennial budget process.
• Organize and upload financial and metric data to the file sharing platform for the annual full cost and passenger fee allocations; assist in the analysis and review of the allocation reports for accuracy.
• Develop, maintain, and publish accounting system (Infor Lawson) budget reporting guides for internal clients.
• Reporting and documentation, including guidance documents relating to budgeting and appropriation principles and standards, and educational materials for CBJ staff and the public.
• Draft materials for the Assembly Finance Committee meeting packets.
• Administer, submit, and track state and federal grant requests.
• Draft resolutions relating to grant applications or acceptance and prepare the resolution for introduction and adoption by the CBJ Assembly.

Budget Analyst I

Experience:         A Bachelor’s degree from an accredited college in the fields of Finance, Business Administration, Economics, Accounting, or related.

OR                        Two (2) years of advanced technical accounting, budget, or financial experience that included the review or analysis of financial information, preparation of budgetary documents, coordination of annual budget or financial processes, or related tasks. This work is similar to budget work performed by CBJ Administrative Coordinators and Accounting Technician II positions.

OR                        Four (4) years of any combination of post-secondary education and financial or administrative experience. Experience must have included performing tasks in the following areas: budget, accounting, finance, or related areas.

Continued Employment:

Incumbents are required to advance to the Budget Analyst II level within two (2) years of appointment in order to maintain employment. Incumbents appointed to the Budget Analyst I level must successfully complete probation, meet or exceed performance standards at time of application, and meet minimum qualifications for the higher level.

Budget Analyst II

Experience:         Six (6) years of any combination of post-secondary education and progressively responsible experience in budget preparation, budget analysis, accounting, or financial management.

OR                          One (1) year of experience as a CBJ Budget Analyst I

Examples of Qualifying education and experience (not exhaustive):

A bachelor’s degree in accounting, finance, or a related area of study, and two (2) years of progressively responsible financial and/or administrative experience.

OR                        An associate’s degree in accounting, finance, or a related area of study, and four (4) years progressively responsible financial and/or administrative experience.

OR                        High school diploma, and six (6) years progressively responsible financial and/or administrative experience.

Application Documentation

Applicant must document how relevant education and experience meets the above minimum qualification.

Your cover letter will differ from what is normally sent to an employer. For this application, you must clearly explain how your experience and education demonstrates progressively responsible experience.  Your cover letter and application must reflect growth and/or advancement in the complexity, difficulty, or level of responsibility related to budget preparation, budget analysis, accounting, or financial management.

Ensure you include sufficient information to enable calculation of time equivalency (for example: X years and XX months as a Position Title with Company Name, performing duties a and b, gaining expertise in These Skills or knowledge of This Specialty).

The following logic will be applied when calculating education to experience equivalents:

Undergraduate credits: 2.67 sem/4 qtr hrs = 1 month

Associate Degree = 2 years

Bachelor's Degree = 4 years

Graduate credits: 2 sem/3 qtr hrs = 1 month

Master's Degree = 5 years

This is a benefited position.  For more details about benefits, please visit the following web link: https://juneau.org/human-resources/benefits

If you have questions about this position please call Adrien Speegle at (907) 586-5215, ext 4058.

The City and Borough of Juneau is an Equal Opportunity Employer. The CBJ also complies with Title I of the American’s with Disabilities Act (ADA). Individuals with disabilities, who require accommodation to apply for this position can contact the City & Borough of Juneau Human Resources/Risk Management HR Office at (907)586-0227, via email at [email protected] or written correspondence to 155 South Seward, Juneau, AK 99801.